Works under the direct supervision of the Executive Director of Downtown Wytheville Incorporated.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Administrative Assistant will provide administrative support to the Executive Director on the organization’s operations, events, design projects and economic promotions. The Administrative Assistant will be under the supervision of the Executive Director and will perform skilled administrative tasks requiring proficiency with computers & internet; possess excellent organization and self-motivation skills; possess flexibility to manage multiple tasks; and possess good communication skills and office support duties and event/project duties as requested. The Executive Director will determine the work schedule. This position may require some occasional weekend work. The maximum hours for this position will not exceed 25 hours per week.
Assist in public contact for the organization (phones, taking messages, sending emails), filing, word processing and general office processes. Also including, Facebook, twitter and other social media platforms associated with Downtown Wytheville Inc.
Education and Experience:
Graduation from a high school or GED equivalent required. Graduation from an accredited two or four-year college preferred. Experience with computers, Adobe Creative Cloud software and administrative support preferred. Any equivalent combination and experience
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
Excellent communication skills to enable interface with city officials, board members, merchants, members, and volunteers
TOOLS AND EQUIPMENT USED
Telephone system, personal computer, copy machine, postage machine, fax machine, digital camera, and automobile.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk, use hands to finger, handle, or feel objects, tools or controls, and to reach with hands and arms.
The employee must be able to walk up and down steps, and occasionally life and/or move up to 50 pounds. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
INFORMATION TO PART-TIME APPLICANTS
Applicants should submit the following:
Part-time employees are employees who regularly work from 1 to 28 hours per week. The precise hours to be worked by these employees will be determined by the department head or direct supervisor. These employees are not eligible to receive benefits offered by the Town of Wytheville.
The goals for employees include the following:
Under any of the following circumstances an applicant must not apply if immediate family members, defined as parents, spouse, and children, of current Downtown Wytheville, Inc. employees:
All employees, including part-time employees will wear the appropriate clothing for their duties. Shorts, skorts, blue jeans, sweatpants, spandex, leggings, or other form fitting pants, bare mid-riff attire, etc., will not be allowed, with exception of those employees who would normally wear such attire, such as recreation workers, pool personnel, and employees working in the field. All employees shall be required to wear shirts at all times with exception of pool personnel. Clothing with obscene or graphic symbols or wording, such as hats and shirts, will not be allowed. Tattoos that depict vulgar images or display inappropriate language shall not be publicly visible. Facial piercing is prohibited with exception of the ears. However, if piercing on other parts of the body become a safety issue and prohibit the employee from performing their duties, they, likewise, will be prohibited.
Drug Testing Policy
All prospective employees must submit to a drug/alcohol test. Prospective employees will only be asked to submit to a test once a conditional offer of employment has been extended and accepted. An offer of employment by the Downtown Wytheville, Inc. is conditioned on the prospective employee testing negative for illegal substances. All expenses related to the pre-employment test will be incurred by the Town.
All employees, with exception of those identified in Section 2.7 (G), Commercial Motor Vehicle Operations Policy, will be subject to random alcohol and drug testing by the Town. The rate at which the Town shall randomly test its employees for both alcohol and controlled substances shall be at a minimum rate of twenty-five (25%) annually of the average full-time and part-time employee positions.
Applications are placed on file under the provisions of the Virginia Public Records Act.